The Collingwood General and Marine Hospital is following the Ministry of Health's three-stage capital planning process outlined in the 2022 Capital Planning and Policy Manual.
STAGE 1: EARLY PLANNING
|1.1 - PRE-CAPITAL|
Collingwood General and Marine Hospital created and submitted its Pre-Capital submission in parallel to the Stage 1.2 Proposal. The Pre-Capital document contained descriptions of program and service needs, along with the rationale for capital investment.
1.2 - PROPOSAL DEVELOPMENT
The process begins with the hospital and Ministry of Health working to determine the size and scope of the project, along with estimating the budget. During this stage the hospital develops a detailed overview of the need and options for the proposed capital initiative, including descriptions and analysis of both program and service elements (Part A) as well as physical and cost elements (Part B).
The Proposal Development stage will help the hospital understand and articulate issues such as:
▪ Future demand for services, including options for service delivery;
▪ High-level space requirements for the proposed service delivery model;
▪ Condition of existing facilities;
▪ Options for development;
▪ Benefits and detriments of pursuing different options; and
▪ Project costs and implementation schedule.
The Stage 1.2 Proposal was originally submitted in 2016 and was refreshed in 2019.
1.3 - FUNCTIONAL PROGRAM
The functional program is a detailed planning document that describes future services, activity volumes, staffing levels, new technologies, and space requirements. The final document provides details on every room in the new hospital including what each room will be used for and where it will need to be located to provide the best possible experience for patients and staff.
During this stage, the hospital and ministry reach agreement on a range of key information inputs needed to design the capital solution and to determine both costs and cost eligibility.
Information at this stage includes, but is not limited to:
▪ Future program and service volumes;
▪ Models of care;
▪ Infection control and prevention requirements;
▪ Space test-fit;
▪ Space allocation (types of space/number of rooms); and
▪ Costing and project schedule.
The Stage 1.3 submission, including a functional program, block schematic drawings, and an early cost estimate was submitted to the Ministry of Health on March 31, 2023.
STAGE 2: DETAILED PLANNING
|Once Stage 1.3 is approved, Collingwood General and Marine Hospital will work with Infrastructure Ontario to establish a Planning, Design and Compliance (PDC) team and consultants to develop Indicative Design and Project Specific Output Specifications (PSOS) requirements. |
Procurement to establish the PDC team is expected to occur in the first quarter of 2024.
2.1 - BLOCK SCHEMATICS
Members of the Planning, Design, and Conformance (PDC) Team, will use the functional program from Stage 1.2 to further develop block diagrams that outline how all rooms, departments, and services, can be organized in the hospital - both vertically and horizontally.
2.2 - SKETCH PLAN
This next phase establishes the department layouts in more detail, as well as overall building circulation (horizontal and vertical) and building systems, and confirms space requirements presented in the functional program. The final product includes the master site and building plans and building massing.
The phase of work will formalize Collingwood General and Marine Hospital's desired patient, family and caregiver-centred design concepts, as well as overall building flow and provide a 3-D visual design of the future hospital.
2.3 - CONTRACT DOCUMENTS
The Project Specific Output Specifications (PSOS) is a document that translates the functional program into a set of rules with the criteria to design and construct a new hospital that achieves the functional program's objectives. It outlines all of Collingwood General and Marine Hospitals design and performance requirements for potential developers along with details on how to accomplish them.
This work is completed in parallel with Stage 2.2. Together, the sketch plan and PSOS form part of the RFP procurement documents used to recruit a developer for the project.
The procurement process to select a developer begins with a request for qualifications (RFQ) to identify firms with the capability to design, construct and finance the development of a large hospital project. Teams that meet the qualifications are shortlisted and invited to respond to a request for proposals (RFP).
The issuance of the RFQ is anticipated to occur in the fourth quarter of 2025.
As part of their RFP submissions, proponent teams must include a proposed design that meets all requirements outlined in the PSOS and sketch plan. They may also present design innovations to improve efficiencies and construction costs.
Once the RFP is closed, Collingwood General and Marine Hospital and Infrastructure Ontario will complete a rigorous evaluation process to select the proponent that best meets the requirements.
The RFP submissions are evaluated in two stages: a technical submission and a financial submission. The issuance of the RFP is anticipated to occur in the second quarter of 2026.
STAGE 3: CONSTRUCTION
3.1 - AWARD OF CONSTRUCTION CONTRACT
OPERATIONAL READINESS AND MOVE IN